Accounting & Advisory Services for Child Care Centers

Financial Clarity for Growing Early‑Education Programs

Running a high‑quality child care program means balancing ratios, regulations, family expectations, staff development, and tight margins—often all at once. At Berndt CPA, we deliver specialized accounting, payroll coordination, and fractional CFO support designed for child care centers, preschools, and after‑school programs so you can focus on children and families while we handle the numbers.

Purpose‑Built Services for Child Care Operators

We tailor our support to the realities of early‑education businesses—seasonality, tuition billing, subsidy programs, and staffing complexity.

Tuition Billing, A/R & Cash Flow

Streamlined invoicing, payment plans, late‑fee policies, and aged‑receivable follow‑up to reduce write‑offs and smooth cash flow.

Subsidy, Voucher & Agency Reconciliation

Track attendance, claims, and back‑office reconciliation for state programs and third‑party payers to ensure you’re paid accurately and on time.

Payroll, Ratios & Labor Cost Visibility

Classroom‑level labor tracking, overtime monitoring, and labor‑to‑revenue KPIs aligned to staff‑child ratios and scheduling realities.

Budgeting, Forecasting & Enrollment Planning

Build enrollment‑driven budgets with waitlist and classroom‑capacity forecasting; scenario plans for staffing, tuition adjustments, and program expansion.

Multi‑Site & Program Reporting

Consolidated financials by center, classroom, or program (infant, toddler, preschool, after‑school) for true margin insight and better decisions.

Compliance & Audit Readiness

Support for licensing documentation, internal controls, and audit prep. Clear financials for lenders, landlords, and grantors.

Sales Tax, 1099s & Annual Filings

Accurate year‑end reporting and guidance on ancillary revenue (application fees, meals, uniforms, enrichment) and vendor compliance.

Fractional CFO & Owner Advisory

Monthly KPI reviews (enrollment, labor %, occupancy, family A/R), tuition strategy, capital planning, and growth/exit readiness.

Technology Integration

We connect your child care platforms with your accounting stack—QuickBooks, BILL, and other tools—for a clean, efficient workflow.

Why Child Care Centers Choose Berndt CPA

Industry Fluency – We understand the operational heartbeat of centers, staffing swings, seasonal enrollment, and the impact of tuition policy on margin.
Board‑ & Lender‑Ready Financials – GAAP‑aligned statements that inspire confidence for banks, landlords, and community partners.
Practical KPIs – Occupancy, enrollment mix, lead‑to‑start conversion, labor‑to‑revenue, and A/R days—tracked consistently and reviewed with you.
Scalable Support – From a single center to multi‑site operators and franchise groups, our model grows with you.

Serving a Wide Range of Child Care Centers

We support:

Move Your Mission Forward-With Financial Confidence

Whether you manage one classroom or a regional network, we’ll help you create sustainable margins while protecting quality and compliance.

Request a Free Consultation to see how Berndt CPA can help your center improve cash flow, make data‑driven staffing decisions, and plan for growth.